For discussion: Privacy Guides Fund #18
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| ## Appendix D - Committee Allowable Compensation and Restrictions | ||
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| The amount allowable for committee member compensation is the lesser value of the restrictions imposed by Parts A and B: | ||
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| Part A: This is the compensation allowable to committee members by Voters (modifiable by board-approved Voter majority vote): | ||
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| * Term: Monthly | ||
| * Amount: $0 | ||
| * Maximum amount per month: $0 | ||
| * Maximum amount per year: $0 |
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Does this refer exclusively to compensation received solely for being a committee member, or would it extend to reimbursement for expenses or payment for actual time worked as well?
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It does not apply for expenses, but in general, it would cover time worked as well. If you want the committee to be able to be compensated for their time, let me know.
Being compensated for their work as a committee member instead of as a contracted person by the committee is strongly preferred.
| ## Appendix B - MAGIC Fund Voter Modifications | ||
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| Modifications to MAGIC Fund Voters: | ||
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| * There are no MAGIC Fund Voters for this MAGIC Fund. |
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This is how we want it, but some sections refer to "Voter majority votes" (L120, L154 for example), so how would these work? Is it explicitly said somewhere that "Committee Members" are also "Voters," or can we explicitly say that if not?
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I will take out other references to the Voters, since that does not apply
| ## Fund Disbursement Requirements | ||
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| MAGIC Grants will assist with the proper disbursement of funds. In general, funds must be paid after completion of relevant contract work, or with controls as required by law. Contractors will be expected to sign a contract that covers the scope of work and payment terms. MAGIC Grants will provide this contract. | ||
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| As required by law, contractors and employees will be required to provide certain documents to MAGIC Grants. This information will not be shared publicly or with the MAGIC Fund Committee to the extent allowable by law. MAGIC Grants will determine what documents need to be provided. MAGIC Grants may be legally required to publicly disclose compensation that meets certain criteria; please ask the board for specifics if this applies. | ||
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| ## Grant Applications and MAGIC Fund Use | ||
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| The MAGIC Fund Committee shall decide how to use the MAGIC Fund, including the application process and deadlines (if any) for grant applications. MAGIC Grants encourages consistency for most grants while still allowing for agile grants as appropriate. | ||
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| The MAGIC Fund Committee requires at least **3 votes** to approve grant disbursements and investment decisions. A committee quorum requires at least **3 committee members** to be present. These can be changed by the board (for example if a larger committee is desired). The board may optionally use a binding or a non-binding election to collect feedback on potentially changing these thresholds. | ||
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| Selected MAGIC Fund investment decisions must comply with the MAGIC Investment Policy. MAGIC Grants allows MAGIC Funds to have wide discretion over their own investment policies so long as they are compatible with MAGIC’s Investment Policy. |
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Are fund disbursements and grant disbursements separate? I am wondering how many votes would be needed to approve expenses for e.g. servers/CDN/etc.
(Currently it is 1 lol)
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Grant disbursements are a subset of fund disbursements. This was originally written for a committee that would have more "bulk grants" than recurring expenses, and I can improve it if you like for your situation (or it can be improved later). The committee can vote to delegate responsibility to a committee chair for basic recurring expenses like servers/CDN.
In any case, the use of funds needs to be justified by the organization's mission, and there are requirements before money can be sent to someone else. For vendors like servers/CDN, you just need to explain why this vendor is being selected with some justification ("this is the most privacy-friendly" is an example) and then that will suffice.
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Okay so that sounds more a less what we were doing with OC then.
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| These five individuals will join as the initial five committee members. | ||
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| The existing assets for the Privacy Guides Project, including assets held by the Open Collective Foundation and the assets held by individual team members, will be transferred to MAGIC Grants in a restricted donation to the MAGIC Privacy Guides Fund (the **MAGIC Fund**). |
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What will this restricted donation letter look like? Or will I have to write this? Not necessarily a problem, but I suppose I'd probably want to find a lawyer?
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You don't need to write this. I'll send you our standard donation letter. If you want to get a lawyer to confirm that the restrictions are appropriate, then you can do that.
Co-authored-by: Jonah Aragon <[email protected]>
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