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SOFTWARE-5894: Update topology-contacts-data.md with description of institutions database #6

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Jun 7, 2024
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SOFTWARE-5894: Update topology-contacts-data.md with description of institutions database #6

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8 changes: 7 additions & 1 deletion docs/services/topology-contacts-data.md
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Expand Up @@ -88,7 +88,13 @@ Here are a few things to check:

If the new organization is not a typo or alternate spelling,
dismiss osg-bot's review with the comment "new org is legit".

- If osg-bot included a message about "Unrecognized InstitutionID" alongside this warning, check that the
"InstitutionID" field in the project contains an ID that's found in [the OSG institutions database](https://topology-institutions.osg-htc.org/).
The topology project web-form should automatically populate the InstitutionID field for known institutions,
but may fail in the case of spelling discrepancies.
- If the organization is absent from the institutions database, add a comment to the pull request mentioning `@opensciencegrid/project-office`
to request permission to add the institution. Once you have obtained permission, search for the institution's canonical name in the
[Research Organization Registry](https://ror.org/) before adding it to the database.
- Is the project name is of the form `<INSTITUTION>_<PINAME>`, e.g. `UWMadison_Parks`?
(This is recommended but not required for new projects.)
If so:
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