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README: Update for Matrix based meetings
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Fixes: #1616
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travier committed Nov 22, 2023
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50 changes: 25 additions & 25 deletions README.md
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Expand Up @@ -28,7 +28,6 @@ technologies and produce Fedora CoreOS.
- Main mailing list: [[email protected]](https://lists.fedoraproject.org/archives/list/[email protected]/)
- Status mailing list: [[email protected]](https://lists.fedoraproject.org/archives/list/[email protected]/) (announcements/important messages)
- Chat room: [`#coreos:fedoraproject.org` on Matrix](https://chat.fedoraproject.org/#/room/#coreos:fedoraproject.org)
- Note that meetings still happen on IRC for now (see below).
- Forum at [https://discussion.fedoraproject.org/tag/coreos](https://discussion.fedoraproject.org/tag/coreos)
- Feature planning and important issue tracking at [github.com/coreos/fedora-coreos-tracker](https://github.com/coreos/fedora-coreos-tracker)
- Website at [https://getfedora.org/coreos/](https://getfedora.org/coreos/)
Expand Down Expand Up @@ -59,17 +58,16 @@ See [RELEASES.md](RELEASES.md).
# Meetings

The Fedora CoreOS Working Group has a weekly meeting. The meeting usually
happens in `#fedora-meeting-1` on irc.libera.chat
([Webchat](https://web.libera.chat/#fedora-meeting-1)) and the schedule for the
meeting can be found here: https://calendar.fedoraproject.org/CoreOS/
Currently, meetings are at `16:30 UTC` on Wednesdays.
happens in
[#meeting-1:fedoraproject.org](https://matrix.to/#/#meeting-1:fedoraproject.org)
on Matrix and the schedule for the meeting can be found here:
https://calendar.fedoraproject.org/CoreOS/ Currently, meetings are at `16:30
UTC` on Wednesdays.

As the
[Matrix/IRC bridge is down](https://communityblog.fedoraproject.org/matrix-to-libera-chat-irc-bridge-unavailable/),
it is currently not possible to attend the meeting from a Matrix account and
you have to join using IRC. You can use the
[Webchat](https://web.libera.chat/#fedora-meeting-1) to temporarily join the
meeting on IRC.
it is currently not possible to attend the meeting from IRC and you have to
join using Matrix.

## Steps to run the meeting

Expand All @@ -84,47 +82,49 @@ If the action meeting repo is not available for some reason, the host can follow
- `cd` to a local checkout of this repo and `git pull`
- Ping [meeting people](https://github.com/coreos/fedora-coreos-tracker/blob/main/meeting-people.txt) in `#fedora-coreos` on libera.chat
- `bash meeting-people.txt`
- copy lines of output and paste into `#fedora-coreos` channel
- Navigate to `#fedora-meeting-1` on libera.chat
- Type `#startmeeting fedora_coreos_meeting`
- `#topic roll call`
- copy lines of output and paste into
[`#coreos:fedoraproject.org`](https://chat.fedoraproject.org/#/room/#coreos:fedoraproject.org)
on Matrix
- Navigate to
[`#meeting-1:fedoraproject.org`](https://matrix.to/#/#meeting-1:fedoraproject.org)
on Matrix
- Type:
- `!startmeeting fedora_coreos_meeting`
- `!topic roll call`

Wait for 2-4 minutes for people to check in for the roll call.

- `#chair` all the people present for the meeting
- `#topic Action items from last meeting`
- `!topic Action items from last meeting`

Find the last meeting log from
[meetbot](https://meetbot-raw.fedoraproject.org/teams/fedora_coreos_meeting)
and post the action items in the meeting for people to
update the status of.
Find the last meeting log from [meetbot](https://meetbot.fedoraproject.org/)
and post the action items in the meeting for people to update the status of.

- After they are done move to each `meeting` ticket from
[this tracker](https://github.com/coreos/fedora-coreos-tracker/labels/meeting)

Do the following for each ticket

- `#topic` Ticket subject
- `#link` link\_to\_the\_ticket
- `!topic` Ticket subject
- `!link <link_to_the_ticket>`

During the meeting, you can give people action items for them to complete:

- `#action <nickname>` description of what needs to be done
- `!action <nickname>` description of what needs to be done

When all topics are over, go for open floor:

- `#topic Open Floor`
- `!topic Open Floor`

After open floor, end the meeting.

- `#endmeeting`
- `!endmeeting`

Then, when convenient:

- Remove `meeting` labels from [tickets that were discussed](https://github.com/coreos/fedora-coreos-tracker/labels/meeting)

- Send an email to [[email protected]](mailto:[email protected]) with the
details of the meeting from [meetbot page](https://meetbot.fedoraproject.org/sresults/?group_id=fedora_coreos_meeting&type=team).
details of the meeting from [meetbot page](https://meetbot.fedoraproject.org/).
Minutes in textual format are directly available using `.txt` as URL extension.
It's easiest to get the Minutes/Minutes (text)/Log URLs by copying the
footer that Meetbot prints after `#endmeeting`. You can see examples in the
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4 changes: 2 additions & 2 deletions meeting-people.txt
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@@ -1,6 +1,6 @@
# List of people to ping before the Fedora CoreOS community meetings.
# Please keep this list in alphabetical order.
tail -n +5 $0 | tr '\n' ' ' && echo -e '\nFCOS community meeting in #fedora-meeting-1' && echo "If you don't want to be pinged remove your name from this file: https://github.com/coreos/fedora-coreos-tracker/blob/main/meeting-people.txt"
tail -n +5 $0 | tr '\n' ' ' && echo -e '\nFCOS community meeting in #meeting-1:fedoraproject.org' && echo "If you don't want to be pinged remove your name from this file: https://github.com/coreos/fedora-coreos-tracker/blob/main/meeting-people.txt"
exit 0

aaradhak
Expand All @@ -24,4 +24,4 @@ quentin9696[m]
ravanelli
saqali
walters
ydesouza
ydesouza

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