diff --git a/igf_airflow/utils/dag38_project_cleanup_step2_utils.py b/igf_airflow/utils/dag38_project_cleanup_step2_utils.py
index 1ff526e6..f74a6304 100644
--- a/igf_airflow/utils/dag38_project_cleanup_step2_utils.py
+++ b/igf_airflow/utils/dag38_project_cleanup_step2_utils.py
@@ -6,6 +6,7 @@
 from airflow.models import Variable
 from igf_data.utils.fileutils import (
   get_temp_dir,
+  read_json_data,
   check_file_path)
 from igf_portal.metadata_utils import _gzip_json_file
 from airflow.operators.python import get_current_context
@@ -15,7 +16,7 @@
   _create_output_from_jinja_template)
 from igf_airflow.utils.generic_airflow_utils import (
     send_airflow_failed_logs_to_channels,
-    format_and_send_email_to_user)
+    format_and_send_generic_email_to_user)
 
 
 log = logging.getLogger(__name__)
@@ -38,34 +39,35 @@
 EMAIL_TEMPLATE = Variable.get("project_cleanup_email_notification_template", default_var=None)
 
 @task(
-  task_id="send_email_to_user",
+  task_id="notify_user_about_project_cleanup",
   retry_delay=timedelta(minutes=5),
   retries=4,
   queue='hpc_4G')
-def send_email_to_user(
+def notify_user_about_project_cleanup(
+      project_cleanup_data_file: str,
       send_email: bool = True,
       email_user_key: str = 'username') -> None:
   try:
-    ## dag_run.conf should have analysis_id
-    context = get_current_context()
-    dag_run = context.get('dag_run')
-    analysis_id = None
-    if dag_run is not None and \
-       dag_run.conf is not None and \
-       dag_run.conf.get('analysis_id') is not None:
-      analysis_id = \
-        dag_run.conf.get('analysis_id')
-      if analysis_id is None:
-        raise ValueError(
-          'analysis_id not found in dag_run.conf')
-      ## get default user from email config
-      format_and_send_email_to_user(
-        email_template=EMAIL_TEMPLATE,
-        email_config_file=EMAIL_CONFIG,
-        analysis_id=analysis_id,
-        database_config_file=DATABASE_CONFIG_FILE,
-        email_user_key=email_user_key,
-        send_email=send_email)
+    check_file_path(project_cleanup_data_file)
+    json_data = read_json_data(project_cleanup_data_file)
+    if isinstance(json_data, list):
+      json_data = json_data[0]
+    user_name = json_data.get("user_name")
+    user_email = json_data.get("user_email")
+    ## TO DO: check project after getting json dump
+    projects = json_data.get("projects")
+    deletion_date = json_data.get("deletion_date")
+    ## get default user from email config
+    format_and_send_generic_email_to_user(
+      user_name=user_name,
+      user_email=user_email,
+      email_template=EMAIL_TEMPLATE,
+      email_config_file=EMAIL_CONFIG,
+      email_user_key=email_user_key,
+      send_email=send_email,
+      email_data=dict(
+        projectLists=projects,
+        deletionDate=deletion_date))
   except Exception as e:
     log.error(e)
     send_airflow_failed_logs_to_channels(
diff --git a/igf_airflow/utils/generic_airflow_utils.py b/igf_airflow/utils/generic_airflow_utils.py
index 92e14684..2dd2a988 100644
--- a/igf_airflow/utils/generic_airflow_utils.py
+++ b/igf_airflow/utils/generic_airflow_utils.py
@@ -2,6 +2,7 @@
 import logging
 from datetime import timedelta
 from igf_data.utils.fileutils import (
+    get_temp_dir,
     check_file_path,
     read_json_data)
 from airflow.decorators import task
@@ -11,6 +12,7 @@
 from igf_airflow.utils.dag22_bclconvert_demult_utils import (
     send_email_via_smtp)
 from igf_airflow.utils.dag26_snakemake_rnaseq_utils import (
+    _create_output_from_jinja_template,
     generate_email_text_for_analysis)
 
 log = logging.getLogger(__name__)
@@ -82,3 +84,54 @@ def format_and_send_email_to_user(
   except Exception as e:
     raise ValueError(f"Failed to send email, error: {e}")
 
+
+def format_and_send_generic_email_to_user(
+      user_name: str,
+      user_email: str,
+      email_template: str,
+      email_config_file: str,
+      email_user_key: str = 'username',
+      send_email: bool = True,
+      email_data: dict = {}) \
+        -> None:
+  try:
+    check_file_path(email_template)
+    check_file_path(email_config_file)
+    ## get default user from email config
+    email_config = \
+      read_json_data(email_config_file)
+    if isinstance(email_config, list):
+      email_config = email_config[0]
+    default_email_user = \
+      email_config.get(email_user_key)
+    if default_email_user is None:
+      raise KeyError(
+        f"Missing default user info in email config file {email_config_file}")
+    ## generate email text
+    temp_dir = \
+      get_temp_dir(use_ephemeral_space=True)
+    output_file = \
+      os.path.join(temp_dir, 'email.txt')
+    email_template_data = \
+      dict(
+        user_email=user_email,
+        defaultUser=default_email_user,
+        user_name=user_name,
+        send_email_to_user=send_email)
+    if len(email_data) > 0:
+      email_template_data.\
+        update(**email_data)
+    _create_output_from_jinja_template(
+      template_file=email_template,
+      output_file=output_file,
+      autoescape_list=['xml', 'html'],
+      data=email_template_data)
+    ## send email to user
+    send_email_via_smtp(
+      sender=default_email_user,
+      receivers=[user_email, default_email_user],
+      email_config_json=email_config_file,
+      email_text_file=output_file)
+  except Exception as e:
+    raise ValueError(
+      f"Failed to send email, error: {e}")
\ No newline at end of file