diff --git a/docs/google-workspace/Google Chrome/managed-browser.md b/docs/google-workspace/Google Chrome/managed-browser-settings.md similarity index 99% rename from docs/google-workspace/Google Chrome/managed-browser.md rename to docs/google-workspace/Google Chrome/managed-browser-settings.md index 01a7865..76a5146 100644 --- a/docs/google-workspace/Google Chrome/managed-browser.md +++ b/docs/google-workspace/Google Chrome/managed-browser-settings.md @@ -4,7 +4,7 @@ title: Managed Browser Settings parent: Google Chrome grand_parent: Google Workspace --- -# Google Chrome - Managed Browser Settings +# Managed Browser Settings {: .no_toc } A set of browser configurations which can be managed via the Google Workspace Admin Console (or Group Policy if you're brave enough) diff --git a/docs/google-workspace/groups.md b/docs/google-workspace/groups.md index a7898f9..6bf4c9b 100644 --- a/docs/google-workspace/groups.md +++ b/docs/google-workspace/groups.md @@ -12,8 +12,8 @@ Easy to spin up dynamic groups which will recalcuate membership based on paramet --- -{: .highlight} -Always make sure to exclude suspended users. Don't need any bounceback. Though if you want suspended users for some reason, just remove `&& user.suspended == false` from the end of each query +We always make sure to exclude suspended users. Don't need any bounceback. Though if you want suspended users for some reason, just remove `&& user.suspended == false` from the end of each query +{: .important} #### APAC Dynamic Group ```sql diff --git a/docs/google-workspace/user-offboarding.md b/docs/google-workspace/user-offboarding.md index d6ec05c..3ba668f 100644 --- a/docs/google-workspace/user-offboarding.md +++ b/docs/google-workspace/user-offboarding.md @@ -38,7 +38,7 @@ With these properties you'll establish a good and scalable precedent. | Property | Convention | Example | |---|---|---| | Name | `Offboarded User - [User Full Name] (email_prefix) - YYYY-MM-DD` | ***Offboarded User - John Smith (john.smith) - 2023-01-01*** -| Address | `offboarded_[emailprefix]@domain.com` | `offboarded_john.smith@domain.com` | +| Address | `offboarded_[emailprefix]@domain.tld` | `offboarded_john.smith@domain.tld` | | Group Owner | You | | | Permissions | Set everything to "Owner" | | @@ -47,7 +47,7 @@ With these properties you'll establish a good and scalable precedent. Open terminal and run the following command (substituting `john.smith` with the address of the offboarded user, and `you` with your address (provided you're a workspace administrator)) ```sh -gyb --email john.smith@domain.com --action backup --service-account --search smaller:25M +gyb --email john.smith@domain.tld --action backup --service-account --search smaller:25M ``` This will start a backup process which exports each email in the users inbox to .eml format in a nicely structured directory, as well as an SQLite database which keeps track of any relevant attributes. @@ -57,7 +57,7 @@ This will start a backup process which exports each email in the users inbox to We’re going to take that backup and import it into the aforementioned group with: ```sh -gyb --action restore-group --email offboarded_john.smith@domain.com --use-admin you@domain.com --service-account --local-folder /PATH/TO/BACKUP/DIR +gyb --action restore-group --email offboarded_john.smith@domain.tld --use-admin you@domain.tld --service-account --local-folder /PATH/TO/BACKUP/DIR ``` This can be a very slow process, about 1 email per 1.5 seconds, can't be helped. @@ -67,11 +67,17 @@ This can be a very slow process, about 1 email per 1.5 seconds, can't be helped. Now we can take a full sized copy of the mailbox. ```sh -gyb --email john.smith@domain.com --action backup --service-account +gyb --email john.smith@domain.tld --action backup --service-account ``` ### 5. Zip a copy of that mailbox and throw it into a team/shared drive. +If you would like to speed this process up and save a lot of space, feel free to utilise the ZStandard compression format, just be sure to have `zstd` in your PATH. + +```sh +tar -acvf john.smith.tar.zst GYB-GMail-Backup-john.smith\@domain.tld/ +``` + ### 6. Remove yourself as the Owner from the Group Mailbox. ### 7. Add the relevant users inheriting this data as "Contributors" to the Mailbox. @@ -93,7 +99,7 @@ With these properties you'll establish a good and scalable precedent. This can be easily done with: ```sh -gam user you@domain.com create teamdrive "Offboarded User - John Smith (john.smith) - 2023-01-01" adminmanagedrestrictions true asadmin +gam user you@domain.tld create teamdrive "Offboarded User - John Smith (john.smith) - 2023-01-01" adminmanagedrestrictions true asadmin ``` {: .important} Be sure to grab the Teamdrive ID, it's a string of random characters output after the generation. @@ -101,7 +107,7 @@ Be sure to grab the Teamdrive ID, it's a string of random characters output afte #### Add the offboarded user as a manager. ```sh -gam add drivefileacl TEAM_DRIVE_ID_HERE user john.smith@domain.com role organizer +gam add drivefileacl TEAM_DRIVE_ID_HERE user john.smith@domain.tld role organizer ``` ### 2. Move Data from the user ***"My Drive"*** to the ***"Share Drive"***. @@ -110,7 +116,7 @@ gam add drivefileacl TEAM_DRIVE_ID_HERE user john.smith@domain.com role organize This will retain all the document level IDs and sharing settings, though you will lose directory based sharing (a la, if the user shared a whole folder, that access will be lost). ```sh -gam user john.smith@domain.com move drivefile root teamdriveparentid TEAM_DRIVE_ID_HERE mergewithparent duplicatefolders merge createshortcutsfornonmovablefiles +gam user john.smith@domain.tld move drivefile root teamdriveparentid TEAM_DRIVE_ID_HERE mergewithparent duplicatefolders merge createshortcutsfornonmovablefiles ``` ### 3. Set access.