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LSF Demo - 01/29/2020
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2020-01-29 22:05:23 UTC

Demo of Labor Status Forms for Labor Office

Notes from Labor Office Brian's Comments

Demonstrating Administration capabilities

  • Administrators
  • Terms
  • Departments
  • Email Templates

Demonstrating Labor Status Form creation

Question - Can they backdate forms

  • They like that we restrict LSF dates to be within the term dates

Add 12 to the Hours Per Week dropdown Easy 3, Valuable 3

Make "Students should not work any hours" bold or emphasized in the Overload warning modal Easy 3, Valuable 2

Question - can larger departments select multiple students at once Investigate using a multi-select for student dropdown EDIT: Just don't clear the field inputs - Alex. Make sure that the table is persistent until submitted Easy 2, Valuable 3

What would the Review modal look like if there are, say, 20 LSFs

Question - do we show errors for first year LSF First year, first semester students should not be allowed to have a Secondary position Complete Solution - Easy 1, Valuable 3 Partial Solution - Easy 2, Valuable 2 Partial Solution - warn on form if the student classification is freshman/first-year, warn on admin page somewhere

Question - limiting Primary form after a submission deadline Add a cutoff date to each term, after which Primary submissions are disallowed Easy 2, Valuable 3

Question - do supervisors get flagged if there is another submission for a student during a break? Warn supervisors if a student has multiple forms during a break. Email both supervisors with reminder about hours limit. Easy 2, Valuable 2

Add summer term requirements modal when submitting a form for a summer term Easy 3, Valuable 2

Demonstrating Pending Forms

Increase default # of entries to 50 Implement UI for paging through multiple reviewed forms Easy 3, Valuable 3

Change Admin note display to a log view Does that mean we need to change how we store notes? Or do we handle that already? Easy 1, Valuable 3

*Standardize notes icon Easy 3, Valuable 2

Demonstrating Modify Labor Status Form

Question - are we missing hours worked in the Modify form Add hours back in to the Modify form Easy 3, Valuable 3

Question - What about position adjustment after approval We need to implement form adjustment after approval Easy 1, Valuable 3 +++

I didn't see the option to enter a reject reason when Denying a form Create modal to enter Reject Reason when denying a form Easy 2, Valuable 3

Demonstrating Supervisor Portal

Questions - limiting information about student labor history across departments No inter-departmental history for supervisors Easy 1, Valuable 3 +++

Question - can we handle removing a form rather than denying it Yes, through the supervisor portal

Question - supervisors often enter incorrect dates for release forms Find some way to allow future releases? Short term: Remove default date from release form Requires controller re-work to fix the button display Easy 2, Valuable 3

If there is only one department in My Department, it should be automatically selected Admins should be able to see all departments in My Department, even if empty Easy 3, Valuable 1

Wrapup

Change Logo Easy 3, Valuable 3 +++

Question - What happens with the current historical data? At least for now, two separate systems.

Question - What about overload form process? Explained.

Question - financial aid can give approval for specific term, when a position carries over multiple terms Explore letting financial aid approve for shorter terms than the original position. Detect 'sub-terms' in full terms? Editable contract dates on pending forms? Easy 1, Valuable 3

Question - Can SSDT replace SOAR?

SOAR - Career development software, internal indeed.com for students

  • Contains student resumes (exportable)
  • Contains campus job descriptions for students

There is discussion about whether having a form for resume submission eliminates the educational benefit of creating the initial resume.

Features:

  • Supervisor request for top X students
  • Supervisor search through resumes
  • Students see job descriptions that are open - browsable and searchable

Discussion - Replace Labor Evaluations (Smart Evals)

Vision - Create a Labor portal where supervisors can handle labor status forms, job descriptions, labor evaluations, etc.

Department Allocations report of current and past department allocations Easy 2, Valuable 2 future - admin interface for setting department allocations future - request for more allocations future - warning when departments exceed allocations Easy 1, Valuable 3

Post-demo discussion

  • Still need Approve Reluctantly clarification
  • Restricting adjustments to form after the last drop day (add button to term, think of good naming)

Next Steps

URL - lsf.berea.edu, old site at labor.berea.edu/forms Connections with Banner and ultratime Finish required features 'Live' system used for demo for a while

DEPLOY